Privacy Policy

1. Who We Are

LicenceCheck is operated by Envirologistics Consulting & Training Ltd, registered in England and Wales. We are the data controller for information collected through this service.

Contact: chris@envirologistics.consulting

2. What Data We Collect

We collect the following categories of personal data:

• Account holders: name, email address, mobile number, company name.
• Drivers: name, email address, driving licence number, date of birth, address, mobile number.
• DVLA data: licence status, endorsements, and entitlements returned by the DVLA API.
• Usage data: IP address, browser/device information, and activity logs.

3. How We Use Your Data

• To provide the licence checking service.
• To send authorisation requests and confirmation emails to drivers.
• To process payments via Stripe.
• To maintain audit logs for compliance purposes.
• To communicate with account holders about the service.

4. Legal Basis for Processing

We process personal data under the following lawful bases:

• Consent — drivers provide explicit consent before a licence check is run.
• Contract — processing necessary to provide the service to account holders.
• Legitimate interests — fraud prevention, service security, and audit logging.

5. Data Sharing

We share data only with the following third parties as necessary to provide the service:

• DVLA — to perform licence checks.
• Stripe — to process payments.
• Resend — to send transactional emails.
• WorkOS — to manage authentication.

We do not sell personal data to third parties.

6. Data Retention

We retain driver licence check data for as long as your account is active, or as required by law. You may request deletion of your data at any time by contacting us.

7. Your Rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you.
• Request correction of inaccurate data.
• Request deletion of your data.
• Object to or restrict processing.
• Data portability.

To exercise any of these rights, contact chris@envirologistics.consulting.

8. Cookies

We use session cookies necessary for the operation of the service. We do not use tracking or advertising cookies.

9. Security

All data is transmitted over HTTPS. Data is stored on secure servers within the UK/EEA. Access is restricted to authorised personnel only.

10. Changes to This Policy

We may update this policy from time to time. We will notify account holders of significant changes by email.

11. Complaints

If you have concerns about how we handle your data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.